GMail plugin for outlook - Nice to have!
April 8th, 2005 at 10:33pm
At office we used outlook 2003 as our mail client. I normally don’t delete any mail that comes into my mailbox, unless its a spam mail or some kind of a notification mail. Each and every mail is important to me!. Some may call this stupid, but that’s ok !!. You never know when you need ‘that’ mail from ‘that’ person. But this stupid habit of mine creates some problems. Problem of archiving the mails.
I am *not* a kind of person who has a folder called official and another called personal, and dump all the mails in these two categories. No. I simply can’t do that. I have quite a lot of folders/categories, based on various parameters. But, the only problem that I am facing is, it takes hell lot of a time to categorize the mails that come in, and then to move the mails to the respective folders in PST.
Our mail servers at office are Microsoft exchange 2003 servers and we have a 10 Mb limit on our mailbox on exchange server, which in my case, take around 2 to 3 days to fill up. So, what I end up doing is, move all the mails in my inbox and sent items to a temp folder in a PST, and from there, I archive it into various folders, when I get time. In spite of my best efforts, as of now, I have a backlog of around 2000 mails in the temp folder, which needs to be archives, and it would take considerable time to archive them!
I am looking forward for some good approach/tool that can do this. Yes, I do use filters to the max extent possible. Kindly comment here if you know if any good approach.
Would love to have some kind of a tool similar to gmail, which will let me label the mail, and on click of a button in outlook, all the mails should be moved to respective folders!.
I think its high time Google release a outlook plug-in which would take over the job of mail management in outlook.
Entry Filed under: Life, Technology
4 Comments Add your own
1. Glenn | April 20th, 2005 at 7:40 pm
Google Desktop Search will do exactly what you want. It knows how to search your pst folder(s). You can file everything into one folder, or many folders, it makes no difference.
Glenn
2. Brian | May 17th, 2006 at 3:18 am (subscribed to comments)
Outlook 2003 has a similiar feature already. You can add categories to each mail. Right click on the email and select categories. You can add custom ones if you wish.
Next Expand search folders and create a new search folder based on the above matching criteria. Once this is created you can righ click on the folder and add it to your favourites folder. Then when ever you add the same criteria to a new mail it will show up under that folder at the top without it having to be moved from your inbox.
simple. I used this all the time for sorting personal & business mail.
3. Arjun | May 17th, 2006 at 9:25 am
Thanks for the Info Brain. Just wanted to know one more thing… Would outlook automatically tag a reply that I send (and the reply to my reply) ?
4. Brian | May 17th, 2006 at 10:41 am (subscribed to comments)
it will do the sent items but you need to reapply the categories on the incoming email.
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